This page outlines Daintta’s privacy notice.
It tells you what we do with your personal information if you contact us, use or deliver our services with us, or you take a role with us. It provides you with details on data processing activities associated with you, and that you are entitled to under Data Protection Act 2018 and UK General Data Protection Regulation (GDPR).
Daintta takes privacy and the protection of personal and sensitive information seriously, and we are committed to ensuring that your data is safely and securely processed in adherence to UK regulation.
Daintta is the controller of the personal information we process about you, unless otherwise stated.
This privacy notice applies to information we collect about individuals who interact with us.
UK GDPR permits that any organisation processing personal data is registered with the Information Commissioner’s Officer (ICO). Our registration number is: ZA832968 and can be found on ICO’s registration list.
We promise to:
- be transparent and uphold high standards in how we collect, process and handle your personal data to enlist trust and confidence in our customers, partners and staff, which in turn upholds the reputation of our organisation.
- be compliant with the law with regards to your personal data, embedding privacy by design and default into everything we design, develop and deliver.
- provide our staff with appropriate and proportionate training and identify roles that have responsibility for overseeing the processing of personal and sensitive data that we handle.
Personal data we collect and process
This section explains the data that we collect and the legal basis under which we do this. Any data that we collect about yourself is done in a way that is appropriate to the reason we rely on.
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- You have contracted with us to use our services.
Where you have entered into a contract with regards to the provision of our services, we will process your contact details and any other subsequent details required so we can fulfil our contractual services to you, this will likely include commercially sensitive and financial information. The legal basis we rely upon is contract UK GDPR article 6(1)(b)
- You have partnered with us to deliver services.
Where you have partnered with us for the provision of our services, we will process your contact details and any other subsequent details required to ensure the contractual arrangement between us, this will likely include commercially sensitive and financial information. The legal basis we rely upon is contract UK GDPR article 6(1)(b)
- You have applied for a job with us, whether permanently or on an associate basis.
Where you have applied for a job with us, we will collect your name, postal address, email address, next of kin, date of birth and details about your previous job experiences. We collect this information so that we can assess your suitability for a role and to issue an employment contract with yourself. The legal basis we rely upon is contract UK GDPR article 6(1)(b)
We may also ask you to provide special category data such as health, religious, sexual orientation or ethnicity information which may, for example, be for the purposes of us ensuring your health, safety, and welfare. Where this is the case, our legal basis is UK GDPR article 9(2)(b), which relates to our obligations in employment and the safeguarding of your fundamental rights. Or where you provide us with details regarding reasonable adjustments, the lawful basis is UK GDPR article 6(1)(c) to ensure we comply with the Equality Act 2010.
- You have made a complaint or enquiry to us.
Where you contact us directly, whether that is through the website, phone or email regarding a complaint or enquiry about us as a company, we will collect your name, email address, telephone number, as well as any data that is required to comply with your complaint or enquiry. The legal basis that we rely upon in this instance is legitimate interest UK GDPR article 6(1)(f) i.e. to ensure that we can comply with your complaint and/or enquiry we have a legitimate interest to process this personal data.
Additionally, we may receive personal information indirectly about you, from:
- Recruiters – when you apply for a job.
- An employee of Daintta – in a form of emergency contact details or referee data.
In both above instances, the legal basis for doing so will be article 6(1)(b) of the UK GDPR, which relates to processing necessary to perform a contract or to take steps at your request, before entering a contract. And article 6(1)(f) for the purpose of our legitimate interests.
Your data protection rights
Based on the legal basis we rely upon to process your data as detailed above, you have the following rights over your data:
- Right to access your data.
- Right to ask for rectification of your data.
- Right to ask for erasure of your data.
In addition you have the right to:
- Withdraw your consent at anytime where consent has been relied upon for the processing of your data.
- Right to complain to the Information Commissioner.
A full overview of your rights can be found on the Information Commissioner’s website.
How long we keep your data
We only keep your information for as long as we need to, in order to manage your relationship with us and comply with legal and regulatory requirements. We ensure that data retention is regularly reviewed in adherence with the principles of data minimisation and to fulfil the purposes for which it was collated. We only ever ask for and collate the minimal amount of data required for the purpose for which it is being processed and delete the data once no longer required. Our internal policies cover our records management approach, including records retention.
How we will share your data
We will only share your data in the following circumstances:
- As required by law, for example, for the detection and prevention of crime.
- You have provided explicit consent for us to share your data with a third party with an approved Daintta recruitment partner.
- Whilst we do not anticipate needing to share your personal data outside of the EU, where this may arise we will ensure this is done under the safeguards of Article 46 of UK GDPR.
We will not share your data with any third parties for the purposes of direct marketing.
How we keep your personal data secure
We are committed to taking good care of your personal information and we have stringent security measures in place to keep it protected. We limit access to your personal data to those who have a genuine need to access it.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
We do not process your personal data for marketing purposes.
Cookies and usage tracking
Cookies are small pieces of information (letters or numbers) that are stored or downloaded by your device when you visit a website. Cookies are used across most websites for several different reasons, such as:
- supporting users to log in to a website.
- analysing traffic to a website.
- tracking users’ browsing behaviour.
- support the functioning of a website.
- ensure that the website functions effectively.
As we only use essential cookies for the functioning of the website, we have chosen not to display a cookier banner as these types of cookies do not require user consent. If we choose to use non-essential cookies in the future we will update this accordingly.
How to contact us
You can you contact us by:
Post: 1 Horse Guards Avenue, Westminster, London, SW1A 2HU
Our Data Protection Officer
If you need to contact our Data Protection Officer about how your data is being processed, please use one of the methods listed above marking the correspondence as ‘Data Protection Officer’.
How to complain
We work to high standards when it comes to processing your personal information. However, if you have any concerns or have a need to complain please contact our Data Protection Officer as listed above.
If you are dissatisfied with our review or answer to your complaint or need independent advice about the processing of your data, you have the right to complain to the Information Commissioner’s Office.
The Information Commissioner
Tel: 0303 123 1113
This page was last updated on 23 January 2024.